Dear Mayor John Pritchard, recent events in your city have prompted me to submit this proposal to you for improving Police and community relations. You returned my phone call and as we discussed, I am submitting a proposal to enhance racial relationships between the Galesburg community members and the Galesburg Police Department.

As a consultant, I offer a service that will reduce racial tension in your community through a team building process. With the continued accusations of police racism, biases, and brutality it will benefit both the police department and the community to initiate a process that reduces any racial tension.

Enclosed you will find a proposal for the services that I offer that improve police and community relations. I will follow up with you in the next few days to ensure that you have received the proposal. I look forward to a talking with you and will entertain any questions that you may have at that time.

Sincerely,

Dr. Derrick L. Campbell, Ed.D.

The Classroom Racism Exterminator

PO Box 1668

Blackwood, NJ 08012

Enclosure: Proposal

SITUATION APPRAISAL

You have begun a major transition with the intent of improving racial relationships between community residents and the Galesburg Police Department. In a recent article, Mayor John Pritchard stated, “People of different backgrounds got together to talk about a subject that’s very emotional in the hearts of everyone. I think the fact that we were meeting to talk about it was an excellent first step”. The next step is to develop a community relationships plan of action that will avoid any pitfalls associated with the events surrounding the Michael Brown incident and that will improve police and community relations.

Without this step, community members will believe that the mayor’s office and the Galesburg Police Department have no intention of addressing any concerns associated with alleged biases, alleged racial profiling, and alleged police brutality. This could result in a destructive pattern that includes citizens rioting, destroying property, destroying business, and defying laws designed to maintain a higher quality of life for the Galesburg community as well as people from other communities joining in to continue the destructive pattern. If this destructive pattern takes place it will cost the Galesburg government additional resources which may not become necessary if the proper step is implemented which includes improving police and community relations.

OBJECTIVES

The objectives of this consulting assistance include, but are not limited to:

  • Reduce racial tension between the police department and the community
  • Reduce the possibility of riots and destruction of property
  • Enhance the overall perception that community members presently have about police officers
  • Using this opportunity to improve community relations
  • Preventing additional problems before the more expensive and sometimes embarrassing contingent actions are taken.

VALUE TO GALESBURG CITY

The value of this project is multifold, including:

  • Decreased negative perception of the police involvement
  • Avoiding the negative media associated with police involvement
  • Avoid the need for additional resources to reduce potential crime
  • Improved community relations
  • Increase community cooperation

TIMING

The maximum transition time is estimated to take 3 months, which is a reasonable expectation, barring unforeseen developments to improve police and community relations. I am able to begin within a week of your approval, provided that it is forthcoming by mid-December.

METHODOLOGY AND OPTIONS

There are three levels of interaction that can be effective for this project, depending on the degree of help and participation you desire from your consultant.

Option 1: Leadership Training Seminar

  • Learn the essential components for facilitating a team-building process
  • Learn how the components of a dysfunctional organization contribute to racism
  • Learn the essential components necessary for implementing an organizational transition that reduces racism between the police department and the community
  • Learn leadership characteristics necessary to eliminate racial tension between the police department and the community

Option 2: Audit

  • Evaluate root cause(s) of racial tensions using quantitative methods
  • Evaluate root cause(s) of racial tensions using qualitative methods
  • Evaluate values, attitudes, and beliefs that contribute to racial tension
  • Develop Systemic Structure to determine best starting point to reduce racial tension
  • Determine best leadership practices for reducing racial tension

Option 3: Law Enforcement Community Team Building Program

  • Determine root cause(s) using quantitative and qualitative methods
  • Develop Systemic Structure to determine best starting point to reduce racial tension
  • Determine values, attitudes, and beliefs that contribute to racial tension
  • Conduct a leadership analysis to determine most effective team for piloting program implementation
  • Facilitate 3 month program
  • Facilitate six customized Promoting Positive Racial Relationships Strategic Planning sessions
  • Finalize organizational manual for Promoting Positive Racial Relationships
  • This option is for organizations that desire to maximize the effectiveness of this transition to improve police community relations.

Note that all options include unlimited access to my time and help within the parameters described.

JOINT ACCOUNTABILITIES

You would be responsible for internal scheduling, scheduling of offsite meeting facility, refreshments, reasonable access to key personnel, on-site administrative support, and reasonable access to past and current documentation that would aid the project. I would sign all required nondisclosure and confidentiality agreements. We agree to immediately appraise each other of any intelligence or findings that would impact the success of the project so that rapid action could be considered in the area of improving police community relations.

TERMS AND CONDITIONS

For the purpose of this contract, I am not assessing a daily or hourly rate. You should not have to make an investment decision every time my assistance may be needed, nor should your people have to seek permission to spend money if they need my help. This is a unique feature of my consulting practice.

Fees for the options are:

Option 1: $ 5,950.00

Option 2: $17,725.00

Option 3: $40,925.00

These fees are inclusive of expenses, so long as all work required is in the general Galesburg area. All travel, administrative, logistical, and com­munication expenses are included, so there is no further amount due for either option.

Payment terms are as follows:

  • Fifty percent due on acceptance of this proposal.
  • Fifty percent due 45 days after acceptance.

We offer a courtesy discount of 10 percent when the full fee is paid upon acceptance.

ACCEPTANCE

Your signature below indicates acceptance of this proposal and the terms and conditions herein. Alternatively, your initial payment per the terms above will also represent acceptance of this proposal to improve police and community relations.

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